Hiring International Students
This memo is intended to clarify employment eligibility and notify you of the deadlines for hiring international students for the Summer Semester 2008.
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Nonresident aliens admitted to the United States as a student (F-1 visa) may be permitted to participate in Curricular Practical Training (CPT). CPT includes internships and cooperative education.
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Social Security and Medicare taxes are NOT paid/withheld for nonresident alien students working under CPT. (See IRS Publication 519, U.S. Tax Guide for Aliens, this exception does not apply to international students who have been in the U.S. in five separate calendar years.)
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Additionally, employers need NOT pay federal or state Unemployment Compensation taxes for any student certified by their university as an official cooperative education or internship student. (See Section 201.069 of the Texas Unemployment Compensation Act or the Unemployment Compensation Act for your state.)
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Workers Compensation Taxes must be paid. Federal income taxes must be withheld.
EMPLOYMENT ELIGIBILITY
International students majoring in Computer Engineering, Computer Science, Electrical Engineering, Materials Science and Engineering, Software Engineering, or Telecommunications Engineering and meeting U.S. CIS, UT-Dallas and Jonsson School eligibility requirements may be employed through the Jonsson School IP Programs.
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CE, CS, EE, MSEN, SE and TE students with F-1 (student) visas who wish to work may do so by enrolling in the Jonsson School IP Programs, applying for Curricular Practical Training (CPT), and securing work clearance through the UTD International Student Services Office.
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Upon being hired, students will present their work eligibility documentation (U.S. CIS Form I-20) to you.
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INTERNATIONAL STUDENTS MAY NOT WORK AS INDEPENDENT CONTRACTORS. IRS Publication 519 indicates nonresident alien students “may not engage in business”.
U.S. CIS REQUIREMENTS
In order to meet U.S. CIS requirements for hiring international students, interested employers should:
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Provide the student a signed offer letter on your company’s letterhead, which states or includes the following:
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Position is a Co-op or Intern assignment
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Physical (street) address of the work location
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Detailed position description (The position must be related to the current degree and major of the student.)
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Name, telephone number, and e-mail address of the student’s supervisor or department manager
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Number of hours per week the student will be working
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Wages per hour
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* UTD rules require that international students enroll in a course related to the IPP/Co-op/Internship/CPT assignment. Please make sure that you submit an offer letter before the registration deadline for each semester. Click here to view registration information for each semester
STUDENTS CONTINUING TO CO-OP
Companies that have students currently working on IPP/Co-op/Intern/CPT assignments in the current semester and wish to continue to employ the same student in the next semester should submit new offer letters, which reflect the extended work period, to the Industrial Practice Programs at least 10 working days prior to the expiration date of the current work approval.
Please do not hesitate to contact us at (972) 883-4363 if you have any questions. Our interest is in serving your hiring needs.